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Meagan L.

Executive Assistant/Compliance

Profile

I am a dedicated Executive Assistant with proven success in management, training and development of compliance programs, strong organizational and communication skills for C-Suite executives.

Key Skills & Competencies

• Human Resource Assistance - onboarding and recruitment of executive management
• Professional calendar management MS Office Suite
• Vendor Liaison - including training and database management
• Drafting, editing and revising legal, external and internal documents
• Booking travel accommodations and reconciling expense reports
• Establishing policies and procedures
• Identifying potential compliance liabilities and solutions to addressing concerns
• Conducting quarterly compliance audits, office inspections and personnel reviews
• Preparation of detailed reports for executive level management

Professional Experience

Executive Assistant - MB Aerospace - 2017-2020
• Orchestrated direct administrative support to C-Suite Executives including the Chief Operating Officer, VP of Sales & Business Development, General Counsel and VP of Human Resources.
• Coordinated upward of 10 domestic and international travel arrangements per month including flights, hotels, ground transportation, dinner reservations and meeting agendas while adhering to monthly $20K travel budget
• Reconciled and processed executives’ weekly expense reports through Concur Travel & Expense system
• Managed executives' complex calendars on average of 10+ meetings daily by creating weekly, bi-weekly, monthly and quarterly meeting cadences
• Operated as the vendor liaison for Descartes Denied Party Screening system, including implementation of the system, administering standard of work and provided global training
• Organized logistical elements for company events and 4+ global company meetings per year including security clearance, acquiring meeting space, preparing materials, ordering meals, coordinating travel, and arranging social/community service initiatives
• Oversaw office supplies by researching advantageous deals or suppliers and worked with local purchasing departments to maximize/leverage buying power strategically to keep costs under 25% of budget
• Collectively with Human Resources and Legal Counsel created, reviewed and assisted with the company's compliance training program
• Created, edited, proofread and posted content to company’s Intranet system
• Assisted VP of Human Resources with on-boarding of executive team, including but not limited to background checks, facilitating interviews, and recruitment

Litigation Administrative Assistant - Cantor Colburn - 2017
• Filed Trademark oppositions, cancellations and proceedings through the Trademark Trial and Appeal Board (TTAB) with the United States Patent Office (USPTO)
• Researched Trademark applications, registrations and status using USPTO
• Prepared correspondence and exhibits using Adobe XL for attorneys and clients
• Drafted, edited and revised legal documents
• Time entry for two attorneys using Inprotect, including calculating hours worked
• Produced expense reports and arranged local travel for two attorneys
• Coded all correspondence, documents sent/received and USPTO documentation in PerfectLaw database
• Conducted internet and social media research utilizing tools Snag IT, Alexa.com, etc.

Director, Food Pantry - Manchester Area Conferences of Churches - 2016-2017
• Oversaw MACC's emergency food pantry which is responsible for providing food for over 1200 individuals monthly.
• Supervised 30+ volunteers weekly, including coordination of schedules and facilitating training and developed a team spirit attitude amongst volunteers
• Sustained proper inventory levels for the pantry program, including developing par levels, ordering guidelines and vendor management to achieve best pricing and quality
• Supported MACC programs grant writing by administering quarterly reporting on pantry usage, attendance, certification status and recipients of MACC Snack Pack Program
• Fostered MACC programs fundraising efforts by coordinating events, donations, public attendance and sponsorships

Chief Compliance Officer - Northstar Wealth Partners - 2014-2016
· Instituted comprehensive training, monitoring and oversight of Northstar’s twenty investment advisory representatives
· Established and managed the firm’s Compliance program, including creating policies and procedures internally and externally in accordance to SEC and FINRA regulations
· Identified potential compliance liabilities and decreased risk for the firm by enforcing disciplinary and corrective actions
· Collaborated with outside legal counsel to conduct required filings for the Registered Investment Advisor
· Assisted with recruiting, onboarding and compliance approval of investment advisors to reach a target recruiting goal of four investment advisors per year
· Instilled a culture of compliance in the firm by possessing the ability to handle advisors’ concerns honestly and confidentially
· Created, edited, proofread and approved marketing communications for the firm to be posted on social media; Facebook, LinkedIn, public websites
· One of four members of executive management team, responsible for collaboratively creating long term strategic planning for the future of the staff and the firm

Senior Compliance Auditor - John Hancock - 2005-2014
· Conducted annual compliance audits of over 350 branch office locations throughout the country as well as annual internal supervisory control audits; including the preparation of detailed reports for executive level management containing agency and internal deficiencies
· Trained and led branch office audits performed with Junior Compliance Examiners; managing the examiners’ successful transition into their role through training and performance reviews
· Managed email monitoring, surveillance and special investigation programs for financial representatives
· Served as a relationship manager for third party vendors contracted with the broker dealer, including RegEd
· Continuously prioritized, managed, and met multiple project deadlines while adhering to the corporate travel policy and budget

Community Experience

Suiting Supervisor/Career Center Specialist - Dress for Success Hartford
· Work directly with clients to find them professional attire and support them with the confidence needed for their job search
· Supervise volunteers at a minimum of twice a month
· Sort through donations, stock and organize the facility to ensure the clients have suitable options to assist them
· Perform Client Outreach for their Job Readiness and Employment Retention Programs
· Conduct mock interviews with clients and provide resume assistance
· Participate in the organization’s largest fundraiser which raises over $70,000 annually
· Contribute to the coordination, promotion and logistics of special events held by the organization

Director - Food Pantry - Manchester Area Confrences of Churches Inc (MACC)
• Oversaw MACC's emergency food pantry which is responsible for providing food for over 1200 individuals monthly.
• Supervised 30+ volunteers weekly, including coordination of schedules and facilitating training and developed a team spirit attitude amongst volunteers
• Sustained proper inventory levels for the pantry program, including developing par levels, ordering guidelines and vendor management to achieve best pricing and quality
• Supported MACC programs grant writing by administering quarterly reporting on pantry usage, attendance, certification status and recipients of MACC Snack Pack Program
• Fostered MACC programs fundraising efforts by coordinating events, donations, public attendance and sponsorships
• Volunteer in the community thrift shop

Education

BA in English from Eastern Connecticut State University

Other Experience/Awards/Publications

Northstar Leadership Award - awarded for restructuring the day to day compliance program and operations of the registered branch within five months of hire.
https://www.courant.com/community/manchester/hc-mr-manchester-area-conference-of-churches-thrift-shop-0804-20160801-story.html